When a product reaches the end of its lifecycle, companies typically create simple tables mapping products to migration paths, target dates, and release milestones. While operationally necessary, these tables often fail to capture the complex nature of EOL decisions. As George Bernard Shaw aptly said, “The single biggest problem in communication is the illusion that it has taken place.” These simplistic EOL tables create precisely this illusion-providing the comfort of a decision framework without addressing the strategic nuances.

Consider a neighborhood bakery that supplies all baked goods to a large grocery store chain. After a change in ownership, the new bakery manager reviews the product lineup and identifies a specialty pastry that appears to be an underperforming outlier-purchased by only a single customer. With a purely product-centric analysis, discontinuing this item seems logical.

However, this pastry happens to be a signature item for the grocery chain, which purchases substantial volumes across the bakery’s entire range. When informed about the discontinuation, the grocery store explains that their customers specifically request this specialty pastry. The bakery manager refuses to reconsider, emphasizing that the product isn’t profitable enough and the production line is needed for more popular items.

A few weeks later, the bakery learns that the grocery chain has decided to replace them entirely with a new vendor capable of meeting all their needs. The interaction was handled so poorly that the grocery store, despite being a major customer, isn’t even inclined to renegotiate-they’ve moved on completely.

This scenario vividly illustrates a common but critical strategic error: viewing products in isolation rather than considering their value in customer relationships. The quantitative analysis reveals the magnitude of this mistake:

Enterprise Account Analysis:

• Specialty Pastry: $12,000 annual revenue, -8% margin
• All Other Products: $680,000 annual revenue, 22% margin
• Total Account Value: $692,000 annual revenue, 21% blended margin
• Risk Assessment: Discontinuing the specialty pastry put $692,000 at risk, not just $12,000
• Outcome: Complete loss of the account (100% revenue impact vs. the expected 1.7% impact)

The bakery manager made several critical errors that we see repeatedly in product EOL decisions. They treated each pastry as an isolated product rather than part of a larger strategic relationship. They failed to recognize the pastry’s importance to their major client. They made decisions based purely on aggregated sales data without customer segmentation. They approached the conversation without empathy or alternatives. And they prioritized immediate resource allocation while overlooking long-term consequences.

A Framework for Better Decisions

To avoid similar mistakes, organizations need a comprehensive approach that evaluates EOL decisions across dimensions that understand the whole business, here is an example of how this might work in our bakery example:

• Customer relationship impact should be the primary consideration in any EOL decision, weighing approximately 40% in the overall assessment. This includes evaluating the aggregate revenue from all products with shared customers, the customer’s classification and business importance, the probability of triggering a broader portfolio review, and what C-level relationships are tied to the product.
• Product economics matter but must be viewed holistically, accounting for about 25% of the decision weight. Consider the product-specific recurring revenue and growth trajectory, any “door opener” and account protection value, ongoing engineering and operations expenses, volume and complexity of support tickets, and margin trajectory over time.
• Technical considerations evaluate the maintenance burden against potential disruption, weighing approximately 20% in the decision process. Assess technical debt quantification, resources allocated across engineering and support, systems that depend on this product, estimated customer transition effort, and infrastructure and stack viability.
• Market position provides critical competitive context, contributing about 15% to the decision framework. Consider the percentage of customers actively using the product, strength of the unique value proposition, fit with long-term product vision, and segment growth trajectory.

Note: These % figures are really intended as examples rather than strict guidelines.

These four dimensions provide a balanced view of a product’s strategic importance beyond immediate financial metrics. The bubble chart above illustrates their relative weighting in the decision process, emphasizing the outsized importance of customer relationships.

Three Product Archetypes and How to Handle Them

Most EOL candidates fall into one of three categories, each requiring a different approach:

• Strategic anchor products have high customer relationship impact despite potentially challenging economics or technical debt. Like the bakery’s specialty pastry, they may appear unprofitable in isolation but protect significant broader revenue. Organizations should retain these products despite costs, as they protect broader customer relationships and associated revenue streams, though pricing adjustments might be considered if necessary.
• Legacy systems typically have balanced profiles with high technical maintenance burden but moderate customer impact. They often represent technical debt accumulated through growth. The wise approach is to modernize rather than discontinue to maintain customer relationships, creating migration paths that preserve core functionality while reducing technical debt.
• True EOL candidates have low customer attachment and minimal dependency chains. Their strategic value has diminished over time as the market has evolved. These products can be considered for end-of-life treatment with appropriate migration paths and thoughtful customer communication, ensuring smooth transitions to alternatives.

The radar chart above illustrates how these three product archetypes compare across the four dimensions. Strategic anchor products show high customer relationship impact, legacy systems typically have high technical burden but moderate customer impact, and true EOL candidates score low across most dimensions.

Implementation: Making It Work in Practice

Successful EOL decisions require collaboration across the organization through a structured process. Begin with thorough data collection across all dimensions, then integrate perspectives from Sales, Customer Success, Product, Engineering, and Support. Project different transition timelines and potential impacts. Present multidimensional analysis to secure leadership alignment. Develop thoughtful communication that acknowledges the full context.

As the bakery example illustrates, EOL decisions are fundamentally about managing complex trade-offs. The framework shifts the conversation from “Should we discontinue this product?” to “What is the strategic value of this product to our customers and business?”

By moving beyond simplistic spreadsheet analysis to a multidimensional approach, organizations can make EOL decisions that enhance rather than damage customer relationships, technical architecture, and market position.

Remember Shaw’s warning about the illusion of communication. Your EOL tables may give the appearance of strategic planning, but without considering all dimensions, they’re merely operational checklists that risk overlooking critical strategic value. The true measure of EOL success isn’t operational execution but customer retention and long-term business impact.